Tips for Communicating with Your Insurance Company
- Metamorphosis Ink
- Nov 10
- 2 min read
Updated: Nov 18
Tips for Communicating with Your Insurance Company
When speaking with your insurance provider, the language you use can make a difference in how your claim is perceived. Here are some important tips:
Avoid casual terms: Do not say things like “I’m getting tattooed at a tattoo shop.” Or “my tattoo artist works at a tattoo studio”. Insurance companies may not view tattoo shops as medical providers, which could negatively impact your claim.
Use professional, medical language: Instead, use phrases such as:
“I am receiving my medical tattoo at a licensed healthcare provider’s office.”
“My areola tattooing procedure will be performed in a qualified healthcare office.”
“This is a medically necessary procedure performed by a qualified provider.”
Emphasize the medical necessity: Make it clear that the procedure is part of your medical and mental health care, and is being performed by a provider with the appropriate credentials.
Using the right terminology helps ensure your claim is taken seriously and processed appropriately by your insurance company.
Examples of Approved Insurance Language
When contacting your insurance company, use clear, professional language that emphasizes the medical nature of your procedure. Here are some examples:
“I am receiving my medical or paramedical tattoo at a licensed healthcare provider’s office.”
“My areola tattooing procedure will be performed in a qualified healthcare office.”
“This is a medically necessary procedure performed by a credentialed provider.”
“My doctor has prescribed medical 3D areola tattooing as part of my post-surgical care.”
“The procedure is being completed by a provider with a National Provider Identifier(NPI) and meets the requirements for insurance reimbursement.”
“I am submitting documentation including a prescription, claim form, receipt of payment, and a letter of medical necessity for my medical tattooing procedure.”
Tip: Avoid casual terms such as “tattoo shop” or “tattoo artist.” Instead, refer to the provider as a “licensed healthcare provider” or “qualified medical professional.”