Tips for Communicating with Your Insurance Company

Tips for Communicating with Your Insurance Company

When speaking with your insurance provider, the language you use can make a difference in how your claim is perceived. Here are some important tips:

Avoid casual terms: What 'NOT' to say

• “I’m getting tattooed at a tattoo shop.” Or

• “My tattoo artist works at a tattoo studio." Or

• "I'm having my areolas tattooed/done by a tattoo artist."

  
  

Insurance companies do not view tattoo shops as medical providers, which could negatively impact your claim. It is unusual for a studio to have their Health Care Provider License like we do, so to avoid any confusion or doubt on their end, choose terminology that keeps it in the medical perspective.

Use professional, medical language

• "I am having my paramedical breast tattoos done by a licensed healthcare provider."

• "My medical 3d areola tattoo reconstruction is being done at licensed healthcare providers office."

• "This is a medically necessary procedure (with perscription from doctor) being performed by a qualified provider."

Emphasize the medical necessity

Make it clear that the areola micropigmentation reconstruction procedure is part of your medical and mental health care, and is being performed by a provider with the appropriate credentials.

All of this helps ensure your claim is taken seriously and processed appropriately by your insurance company.

More Examples of Approved Insurance Language

• “I am receiving my medical or paramedical tattoo at a licensed healthcare provider’s office.”

• “My areola tattooing procedure will be performed in a qualified healthcare office.”

• “This is a medically necessary procedure performed by a credentialed provider.”

• “My doctor has prescribed medical 3D areola tattooing as part of my post-surgical care, and will be done at a healthcare providers office.”

• “The procedure is being completed at the office of the artist whom holds a National Provider Identifier(NPI) and meets the requirements for insurance reimbursement.”

Extra Things You May Want To Ask

• "What additional paperwork do I need for the providers office to fill out?"

• "How long does it take to get approval?"

• "What is the expected timeline of reimbursement once it is approved and I have turned in my receipts of service?"

• "Would you like their office phone number for any questions you might have?" Meaning the phone number of our studio 727-601-1501